Am I required to contract centrally?

According to Article 229.2 of the Public Sector Contracts Law, the State Centralized Procurement System is mandatory for the General Administration of the State, its autonomous agencies, managing entities and common Social Security services, public universities, independent administrative authorities, consortia with legal personality, and other state public entities. More information.

I am not sure if the product or service I want to acquire is subject to centralized procurement.

Order EHA/1049/2008, of April 10, regarding the declaration of goods and services for centralized procurement, lists the products and services included in the scope of the State Centralized Procurement System and the specific considerations for each case.

For security and cleaning services, transitional provisions two and three of the Order must be taken into account, as centralized contracting temporarily only applies to services provided in certain geographic areas and in buildings intended for specific uses.

The centralization regulations can be consulted in the Regulations section of this Portal.

The Catalog section of this Portal includes a list of the products and services available through the State Centralized Procurement System.

Where can I consult the catalog of centralized procurement goods and services?

The Catalog section of this Centralized Procurement Portal shows the list of products and services available for centralized contracting. To consult the items along with their details and prices included in the catalog, you can access this page.

For framework agreements and dynamic purchasing systems without detailed products with mandatory secondary bidding, it is not possible to consult the details and prices of the awarded items, as these were not established during the framework agreement phase.

What should I do to be able to contract centrally?

If you fall within the mandatory scope, you must follow the instructions for each framework agreement or dynamic purchasing system and be registered in the State Centralized Procurement System application AUNA.

If you belong to an administration of an autonomous community, local entity, company, foundation, or a public sector entity not included in the mandatory scope, you must first join the State Centralized Procurement System. See the How to join section for more information.

If I want to acquire a product or service offered in a framework agreement or dynamic purchasing system, what should I do?

First, you should consult the specific instructions of the framework agreement or dynamic purchasing system, available through the corresponding sheet in the Catalog section. These instructions include the requirements to be followed for submitting an award proposal and, where applicable, the bidding process.

To submit an award proposal, you must access the AUNA application, through which all electronic procedures for acquiring a product or service included in a framework agreement or dynamic purchasing system in force are carried out.

Even though the product or service I want to acquire is subject to centralized procurement, the existing catalog does not meet my needs. Can I contract outside the State Centralized Procurement System?

Under certain conditions and circumstances, it is possible for an organization to contract outside the State Centralized Procurement System. You can consult the Authorizations and Exceptions section of this Portal for more information.

Specifically, if the product or service is subject to centralized procurement but the catalog does not meet your needs, you must request authorization from the DGRCC to contract outside the catalog through the Autorizex application, explaining that the awarded products or services do not meet the essential requirements to satisfy the needs of the requesting organization.

Entities participating in a framework agreement or dynamic purchasing system must report quarterly to the DGRCC on contracts executed outside them.

How can I join the State Centralized Procurement System?

If you are not included in the mandatory scope of Article 229.2 LCSP and belong to an organization of an autonomous community, local entity, company, foundation, or other public sector entity, you can request its adhesion to the State Centralized Procurement System. See the How to join section for more information.

How can I know if my organization is already part of the State Centralized Procurement System?

You can request any information regarding generic membership in the State Centralized Procurement System or specific membership to various framework agreements and dynamic systems by contacting Adhesiones.DGRCC@hacienda.hacienda.gob.es.

What procedure should I follow to carry out a secondary bidding?

The procedure to follow is established in the regulatory documents of the framework agreement or dynamic purchasing system and the instructions prepared for each. These documents are available on the corresponding catalog sheet.

If a company offers me better conditions than those included in the State Centralized Procurement System, can I contract independently?

If you are within the mandatory scope of centralized procurement or are part of the system for the specific service or supply, it is not possible to contract independently: the centralized system must be used. If needs cannot be met through the pre-established products or services, an exception authorization may be requested to contract outside the State Centralized Procurement System.

If I encounter problems with the purchased supply or service, how can I exercise my warranty rights?

You must contact the DGRCC, indicating the case file that generated the problem and providing proper justification.

If I have issues with the system, who should I contact?

In the Contact section, you have access to all support mailboxes for questions and suggestions.

Do I have to request quotes from all companies in the catalog?

The procedure to follow in each case is established in the regulatory documents of the corresponding framework agreement or dynamic purchasing system and in the instructions prepared for each. These documents can be accessed on the respective catalog sheet.

A restructuring has taken place within my organization. How should I proceed to continue processing through Auna?

When an organization undergoes a restructuring, it must inform the DGRCC so that the change is reflected in Auna, allowing contracts under the State Centralized Procurement System to continue being processed correctly. To submit the communication, the organization must send the estructuring form for organizations via electronic registry, attaching the supporting documentation of the restructuring and the regulation granting authority to the official who signs the form. The form includes detailed submission instructions. It should be noted that the communication must be made after the changes are reflected in the Common Directory of Organizational Units and Offices (DIR3).

The types of restructuring that must be reported are listed below, and the form itself provides instructions depending on the case: