The Directorate-General for Rationalization and Centralization of Procurement manages the Central State Purchasing Body through calls for centralized contracts.
If you still haven't been contracted by the Administration, see the section “How to participate” where you will find a small guide to the necessary steps towards becoming a supplier to the General State Administration.
Also for SMEs
The accumulated demand of the various departments and agencies involves potential economies of scale per se, but the DGRCC has adopted measures to prevent the centralization process negatively affecting competition in specific sectors which also may involve a limited access for SMEs.
Thus, as part of this aim to foster competition, we seek the involvement of the National Competition and Markets Commission (CNMC), through the request that this body submit a prior report of regulating conditions for procurement procedures.
Moreover, it is deemed desirable that said demand not be met in full by one economic operator. To guarantee that SMEs can access centralized contracts various mechanisms are used:
Division into lots: encourages the awarding to several successful bidders for the same service. For example, in the case of Phase I of the contract for cleaning in the Autonomous Community of Madrid, 11 lots have been established, and in the contract for postal services there are 4 lots.
Limitations on companies bidding for lots: In the case of Phase I of the contract for cleaning and security, tenderers are limited in bidding for different lots. This measure is clearly beneficial to the administration while it also facilitates SMEs. The presence of SMEs is particularly important in these sectors, and fostering their presence in these tender processes favours each tenderer optimising its tender offer for those lots in which they can make a more competitive proposal, while at the same time, diversification is achieved in the awarding of contracts.
Reservation of lots for Special Employment Centres: In the above example of the cleaning contract, one lot is reserved for these entities. These special centres are included for their inclusion on a specific percentage of disabled workers on their staff. This measure coincides both with the policy of increasing the spectrum of potential tenderers and clearly demonstrates that public procurement is committed to policies of social inclusion.
Maintain some procurement functions outside the scope of centralizations, such as procurement for quantities of less that €18,000 (minor contracts). In this way, companies of reduced size may be contracted.
The modulation of suitability criteria in all contracts and framework agreements: A balance has been sought between the logical requirement for tenderers to be solvent and the desire to establish requirements that can be fulfilled by a large number of companies.
Weighting of assessment criteria for tender offers (technical specifications, price, territorial coverage, etc.) which allows SMEs to bid for these contracts.
Approval of clauses or conditions that may favour the subcontracting of the successful tenderer with other companies of a smaller size.
The possibility of awarding contracts to Temporary Joint Ventures (UTE) which, by nature, result in a specially designed vehicle adequate for the inclusion of small and medium enterprises.
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