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Centralized Contracts

What is a centralized contract?

The Directorate-General has developed a new model for centralized procurement, the so called "centralized contract" in contrast with the "framework agreement." In the centralized contract, in a single file, the provision of services for various ministries and agencies are integrated. In contrast to the framework agreement, specific services that the economic operator is obliged to provide are defined in the procurement file, as is the cost of the tender, and its financing is established.

These contracts shall be charged to the programme 923R centralized procurement in Section 10 of MINHAC, managed by the DGRCC. Exempt from this financing system are management agencies and common divisions of the Social Security, whose expenses are charged to the Social Security budget.

Management model

This procurement model, in respect of the framework agreement, allows for a greater homogenization in service levels required in the different ministries and agencies, given that, as indicated, requirements are determined in the specification of conditions of the contract, prepared by the DGRCC. To prepare this type of document, the DGRCC establishes general criteria to which the different Management Centres must adapt their proposals.

In any case, during the process of preparing the tender specifications, continuous contact is maintained with the ministries and agencies covered by the services to guarantee that provision, responding to common parameters, adapts to the specific requirements of Management Centres.

Savings obtained by centralized contracts are maintained in said Section 10.

This centralization is made compatible with a decentralization of management and payment authorisation: thus, although the competencies of the contracting authority correspond to the DGRCC, effectively, control is maintained by the management centres, which remain involved in the provision of services, being the ones who monitor correct delivery and who certify invoices. Thus, in these contracts, the competency for recognition of obligation and payment proposal is delegated to the ministries and agencies.

Similarly, the involvement of Monitoring Commissions is foreseen in the execution phase of these contracts, formed by the ministries and agencies with the greatest involvement in the contract, as a tool for the participation of these bodies in the general monitoring of the contract.

Catalogue of centralized contracts